The presence of a full-time editor accompanied by at least three associate editors can play a key role in the success of any scientific journal. Usually, a scientific journal can have one or more associate editors who are selected by the journal manager.
After the journal manager, an associate editor plays the most important role in the journal. The tasks of an associate editor are as follows:
– Inviting the reviewers to join a project
– Monitoring the work of the reviewers
– Announcing the final decision made for the article
– Observing the reviewers’ comments on an article
The journal management system must provide the foundation needed for the presence of an associate editor. This system should at least have the following requirements:
- An Invitation System for Associate Editors: If an associate editor is invited to manage an article review, an invitation will be sent to him/her by email. So the associate editor can log in to the website, access the article and complete the project with the help of an advanced management system.
- An Invitation System for Reviewers: Each associate editor must select and invite at least three scientific and methodological reviewers. There are two methods of choosing reviewers. The associate editor can search them by the subject matter among the reviewers in the online system or by using the Medline search engine. One of the most important features of this system is the direct access to the Medline database and all its variables. Thus, by using only the intended keywords, the assistant editor can send an online request to a Medline-registered researcher and invite her/him to review the article.
- A Second Editing Review System: The associate editor should review any article whose author has answered the reviewers’ comments and make a final decision whether to accept or reject it.
- Reviewers’ Performance Reporting Section: Associate editors can observe the performance of each reviewer that they have invited through the system. Moreover, they can send and receive reminder emails to have complete control over the reviewing process.
- Personal Performance Reporting Section: Any associate editor can get a report of her/his own performance in the online journal system and also print it out.